Product Updates

We've done our best to squeeze as much as possible into our last OPEX update for 2024 and added some great features requested by you... and a few fun surprises of our own. 😊 Additional Documents: You can now add 'additional documents' AND reorder them directly on the preview screen before issuing a contract. Reminder Emails: Reminders will now be sent to purchasers if they don't sign a contract, or they sign it and don't "submit" it. Contract Action Buttons: Have moved from under the status panel to the top centre of the preview screen. Contract History: The status panel has been replaced by a new "History" panel which combines all the status features, version control, reminder emails and more. Change Purchase Details: You can now change the purchase price and deposit details of an exchanged contract. Project Type: A project can now be set as "Apartments" or "Land Subdivision" via the Project Details screen. Lot Screen: New fields have been added to the lots screen, including some specific fields for land subdivisions including block "width" and "depth". Agent Setting: You can now control if Agent users can return contracts to draft via an option in Project Settings. Date of Birth: A new input and merge field has been added for a purchasers "Date of Birth". ...continue reading for all the details. Additional Documents The "Additional Docs" wizard step has been removed You'll find a new "Add Document" button under the index on the preview screen You can add multiple PDF files, and/or pre-configured additional documents Use your mouse to drag and drop your additional documents anywhere in the contract Reminder Emails Reminder emails are now sent to purchasers who do not sign or submit contracts By default, reminders are sent every day for five days Navigate to the new "reminder emails" section of Project Settings to change the default settings at the project level Contract Action Buttons Action buttons have moved from under the status panel (now called "History") to the top centre of the preview screen Version control has now also moved to the new action bar Where an approval is needed a balloon 'call out' will help show the user where to approve the contract Contract History The Status panel has been renamed "History" The History panel now shows the entire history of a contract, including Contract actions Approvals Version changes Email reminders And more Change Purchase Details You can now change the "Purchase Details" of an exchanged contract Navigate to the "Contract Details" step on an exchanged contract and scroll down to the purchase details section Click "Replace Purchase Details" to change the purchase price, deposit details, matter number and more A history of all changes is retained for audit purposes Project Type You can now specify if a project is "Apartments" or a "Land Subdivision" This defaults to apartments, so if you have land subdivisions, please navigate to Project Details and change the setting This setting impacts the "Lots" screen Lot Screen We've split this screen across Lot Details Registration Details Additional Documents; and Notes The "Lock" option has been renamed "Remove from available stock" There are now fields for "Land Subdivision" projects for Lot Width Lot Depth Total Area Type Allocated Sub-Lots Apartment projects also have new lot fields for Type Allocated Sub-Lots Agent Setting You can now control if agent users can return contracts to draft for a project This setting is "true" by default Change the default setting in the Options section of Project Settings Date of Birth A new "Date of Birth" field is present on the Purchaser Details screen There is also a related merge field so it can be added to contracts

In this release we... Added "drag & drop" to re-order Contract Elements in Master Contracts Introduced a new "small" signature panel variant Added a "Clone Project" feature for Administrator users Gave you the ability to restrict Agent users to specific Lots in a project Added a new screen to store your firms trust account details Changed the "Project Details" screen so you can add the trust account details for payment of the deposit (or set it to use your firm account details) Introduced a new feature that automatically emails the purchaser instructions on paying the deposit, which is secured by SMS 2FA Provided a new way to interact with InSite Logic contracts Changed the way Document visibility behaves Tweaked the Settlement Statement; and Gave Developer users more power when creating Contracts ...continue reading for all the details. Master contract improvements The ordering of contract elements in master contracts just got much easier! You can now "drag & drop" contract elements to re-order your master contracts. 🥳 Smaller signature panels We've introduced a new "small" signature panel, which will now be inserted by default when adding signature panels to contract elements. You can still toggle to the old larger signature panels as needed. Note all existing contracts will continue to use the larger signature panels, the smaller panels will be used for all contract elements you create from now Clone Project Use the "Clone Project" option in a projects sub menu to clone a project, including all contract elements and master contracts. The only thing it doesn't clone is lots and contracts against lots - making it perfect for quickly creating the next stage in your project! 🤓 Restrict agent users to specific lots You now have the option to restrict Agent users to specific "Lots" within a project. When restricted an Agent will only see their lots when creating a contract of sale or viewing the Lots and Sales Schedule screens. Store your trust account details You can now store your "Trust Account Details" in OPEX, this is in preparation for an upcoming feature that allows you to securely send your trust account details to purchasers for payment of their deposit. You'll find this screen in "Settings > Trust Account Details". Project Details Set your projects to use your firms trust account details (as configured in the above screen) or manually set a different account. These details will be used in the automated deposit instructions (below). Automatically email deposit instructions Where a project has the deposit account details complete (above) you'll have the option to automatically email purchasers on exchange with instructions on how to pay their deposit. When this feature is turned on the below email is automatically sent to purchasers when a contract is exchanged. Clicking the "Pay Deposit" button opens their web browser and prompts them to access the details securely using an SMS code sent to their mobile phone (the same process they used to sign the contract). Once authenticated they'll see the details of the property they're purchasing, the deposit amount due and the due date for the deposit. They can then select if they'll be paying the deposit from a domestic or international account to see the relevant instructions. When selecting " Domestic " they'll see the account details as specified on the "Project Details" screen in OPEX, each field (BSB, Account Number etc) has a helpful 'copy' function to make it easy for the purchaser to transfer the details to their banking system. When selecting " International " they'll have the option to use "Send Payments" to transfer the funds via a low fee service, backed by PEXA. InSite Logic integration option A new option has been added to change the way the InSite Logic integration behaves in relation to existing contracts. Where a contract is issued from OPEX on a lot that already has a contract assigned in InSite you now have two options for how it behaves: Issue the contract from OPEX, but do not update InSite at all; or Issue the contract from OPEX, only update the contract statuses and conditions Access to "Documents" restricted to creator When using the "Documents" feature to sign general documents that document will be restricted its creator by default - meaning other users will not see it in the Documents list screen. You can add other users to the document as needed using the "Add a Team Member" button when viewing a document. This is only relevant for the "Documents" feature and doesn't impact regular contracts Notify even more people when a contract is exchanged You can now add even more people to be notified when a contract is exchanged, including developer users and agents who are assigned to the project. Settlement report improvements We've added the "total" liability/entitlement for the project in each lots settlement statement to make it easier to manually verify the calculations. This now shows in the "Settlement Calculator" screen and report. Developer users creating contracts In the last release we added the ability for you to allow "Developer" users to create contracts for specific projects. This release enhances their ability by allowing them to insert Special Conditions and Additional Documents when creating a contract of sale.

In this release we have integrated OPEX to " InSite Logic ", an application used by property developers which monitors purchaser activity and provides reporting, analytics and stock management. What does the integration do? Where a project is using both OPEX and InSite Logic our integration will automate updating information in InSite Logic, including: Mapping projects in OPEX to projects in InSite Logic Mapping of OPEX contract statuses to InSite Logic "conditions" Mapping the "status" to be applied in InSite Logic when a contract is issued in OPEX When a contract is issued in OPEX the purchaser, purchaser solicitor and purchase price information is automatically updated in InSite As a contract moves through its signing steps in OPEX it will update the 'condition' value in InSite Logic Where a contract is 'returned to draft' in OPEX, the corresponding purchase record is removed in InSite Logic (and re-added if the contract is issued again) Settings To use the integration with InSite Logic simply navigate to "Settings" in OPEX and locate the "InSite Logic" integration page. Here you click "Add Project" to select which of your projects are using InSite logic. Once added you can map the OPEX contract steps with the InSite Logic conditions and statuses, meaning you can ensure OPEX is updating InSite Logic according to your clients requirements. You'll also find a handy "Integration Log" on this screen to assist with troubleshooting. Contracts When issuing a contract on a project that is connected to InSite Logic, the contract "Status" panel will show each time InSite Logic is updated.

Until todays update only Law Firm and Agent users could create and issue contracts in OPEX - now we're giving you the option to let "Developer" users to create and issue contracts on projects specified by you. To allow Developer users to issue contracts for a project: Navigate to the Project Go to "Project Settings > Options" and click edit Find the option called "Allow Developer users to create and issue contracts" and select it Click "Save" Now your Developer users will have a "New Contract" button on the dashboard of that project. Note as Developer users can only create contracts for projects that you specify, they must do so from the project dashboard - not from the "Project Contracts" list screen.

In today's update we enhanced our contract generation process to make it more efficient resulting in faster generation times and smaller contract file sizes - we also increased our maximum contract capacity to ~20,000 pages. We also took the opportunity to add a number of other useful features. Continue reading for details. Contract Generation Performance New projects will now use our enhanced contract generation process which generates contracts 5 times faster and results in a file size that is 14 times smaller (on average, results will vary depending on the contract). We further extended our "maximum contract pages" support from ~1,300 to over 20,000 pages ! 😲 This new method of contract generation is automatically applied to new projects added to OPEX and it can be activated for existing projects on a case-by-case basis. If you would like your project switched to the new method, please contact us. General System Performance We also improved the performance of the following: All dashboards The "Events" screen The "Project Contracts" list screen; and Ticking 'checkboxes' on contracts Export Project List We've further enhanced our reporting by allowing you and your developer clients to export the list of projects from OPEX to Excel with the following columns: Project Name State Developer Total Sales Value of Exchanged Lots Total Deposits for Exchanged Lots No. Lots Exchanged No. Lots with Contract No. Lots Remaining Total Sales Progress Bar We all love the "Sales Status" progress bar for each project, and now you (and your developer clients) can visualise the progress of sales over your whole portfolio in the same way. Purchaser Signature Panel Validation As a safety precaution we now prevent adding more purchasers to a contract than there are signature panels in a master contract template. For example, if you added signature panels for three purchasers to your contract - you will not be able to add more than three purchasers when creating a contract of sale. Not Authorised Where someone uses an "old" email to open a contract they previously saw a message that said "Not Authorised" - which wasn't very descriptive. Now they'll see a message that says "The link you clicked has expired. Please ensure you're using the link from the most recent email you have received on this matter."

In today's update we added support for Microsoft Entra ID SSO (previously called "Active Directory"), added new contract approval steps, changed the way notifications are configured, gave Agent users more functionality and changed all of our dashboards. Microsoft Entra ID OPEX now supports Microsoft's SSO, now known as "Entra ID" - key features include: Force users in your firm to login to OPEX using only their Microsoft account Your firms Microsoft configured MFA is supported Optionally allow specific people in your firm to use the OPEX user store Where other user types (developer, agent, financier) have a valid Microsoft account, and a named user account in OPEX - they can also login with their Microsoft account Improves the security of your system Activate "Entra ID" in the "Settings > Integrations > Microsoft Entra ID" screen. New Contract Approvals We've added two new "pre-send" approvals to your contract workflows, these allow you to include a check of the contract by someone in your firm and/or by your client before it is sent to the purchaser. Where a contract is sent for signing with these options on an email is sent to the specified person requesting them to approve the contract to be sent to the purchaser. Notification Management You can now specify who is notified at each step directly in the contract flowchart. New Dashboards All OPEX dashboards for all user types AND projects have had an update to make it easier to know who needs to sign or approve a contract, variation or any document type. Including a new "Awaiting Signature" dashboard available at the firm and project level. Agent Users Agent users now enjoy access to the following features: "Change Version" on a Project Contract Ability to delete "Draft" Project Contracts Ability to issue "Variations" for a Project Note there is a "Project Setting" to turn this on/off for Agents Ability to return a Project Contract to draft (so long as the Vendor hasn't signed it) Other Minor Changes Set a Developer user as an "Authorised Signatory" on a project even if they have not activated their OPEX account The "Address" is no longer mandatory when sending a general Document for signing We've added a new "Variation Date" merge field that inserts the exchange date for a Variation

In today's update we've added a number of new merge fields, changed the default filter for "Project Contracts", made the purchasers ABN and ACN editable on the Sales Schedule and given you more functionality around "Contract Elements" - including the ability to archive them. New Merge Fields We've added a dedicated merge field section for "Guarantors" and added a number of new guarantor merge fields, including: Guarantor Name, Phone, Email Guarantor Name Guarantor Address Guarantor Email Guarantor Phone We've also added a new purchaser merge "block" for: Purchaser's Name, Address, Phone, Email This new merge block formats as: Purchaser's name Address Phone, Email Contract Elements We've made "Contract Elements" easier to work with by adding the following features: Search/filter contract elements by name Archive old contract elements See how many contracts each element has been used in Editable ABN/ACN The purchasers "ABN" and "ACN" fields are now editable on exchanged contracts. Default Filter Change We've tweaked the default 'project contracts' filter so it doesn't show archived, cancelled, rejected or rescinded contracts by default.

In today's update we've added the ability for you to sign any document "on the fly" via OPEX. Yep, you can now sign NDA's, deeds and just about anything via OPEX right now - why not login and give it a go ? Getting Started You'll find a new "Documents" item in your contracts menu, this menu item is only available to "Law Firm" users (developers, agents and financiers do not have access to Documents). To sign any generic document navigate to "Documents" and click "New Document". Details The document wizard only has three steps, the first of which is to add: The name of the document and your reference (to make them easy to find in the future) Details of each party (someone who will sign) to the document Documents On the second step you can upload your documents, they must be PDF files and you can add as many as you like. Once uploaded, use the + icon to add merge fields and signature panels to each document as needed. Preview & Signing From the preview step click the "Sign" button, just as you would for a contract, to send the document out for signing. Each party will receive an email and be prompted to sign the document. The "Status" panel will update throughout the signing process, just as it does for contracts. When all parties have signed, the final document will be distributed to all parties, including a "Signature Audit Report". The person who initiated the process is also notified when the document is fully executed.

In today's update we've added support for general residential conveyancing in Queensland, meaning OPEX users in Queensland can create a contract of sale for any residential property. Support for New South Wales and Victoria will be released in the near future. Resale Contracts You'll find a new menu option under Contracts called " Resale Contracts " - from here you can create a new contract of sale. Contract Templates The latest REIQ QLS templates are pre-loaded in this version of OPEX, meaning you do not need to setup anything - simply navigate to " Contracts > Resale Contracts ", click " New Contract " and fill out the relevant details. If you don't want to use the REIQ QLS contract templates, or you're not a member of the Queensland Law Society, you can still upload your own via the " Settings " menu, just look for " Contract Templates " and " Master Contracts " - this works much like the Contract Templates in Projects. ...but if you're happy with the REIQ QLS contracts, you can ignore this. 😉 Resale Contract Settings Contract workflow and options for Resale Contracts can be configured in the system Settings menu, just look for the "Resale Contract Settings" option.

In todays update we enhanced the "Share Contract" feature so it can be used on contracts that are in "Draft".

Todays release adds support for Put & Call contracts, new "custom dates", additional merge fields and a shiny new menu system! Put & Call Support: Flag a contract as 'put & call' and create another contract against the same lot, the two contracts are then linked together (activate in "Project Settings") Custom Dates:  Create user defined dates for a project that show in the "Events" screen (configure at project creation) Settlement Calculator: Additional adjustment categories added for; Mortgage Discharge Penalty Interest Licence Fee Withdrawal of Caveat Body Corporate; and Strata Fees Lots: Data fields, with associated merge fields added for; Building Number Stage Exclusive Use Areas Sales Schedule: Two new columns added for; Purchase Price inc Improvements; and Deposit inc Improvements Menu Changes: The main navigation has been tweaked with; A new "Contracts" menu that nests Nominations, Project Contracts & Variations "Counts" against contract menu items to indicate the number of contracts that are 'out in the wild' (not in draft, or exchanged) A new "Settings" section with a dashboard and sub-navigation Branding : The ability to change the background image on your login and contract screens from the beautiful Bondi Beach, to - well, anything! Put & Call Support Turn on "Put & Call" in the project settings Use the new "Put & Call Option" when creating a contract to flag that contract (and lot) as being under a Put & Call Create a second contract against the same lot The contracts are linked together Custom Dates Add custom dates to new projects Set the name, and trigger options Use them as merge fields in your contracts Report on them in the Events screen Menu Changes Nominations, Project Contracts & Variations now live in a nested "Contracts" menu Contract menu items show a "count" of how many contracts are in the wild (not draft, or exchanged) All settings have been moved to a main "Settings" section, with its own dashboard and sub-menu Branding Change your login & contract background image

Todays release adds the Settlement Calculator, a new way to share contract PDF's and various usability improvements across the platform. Settlement Calculator Share Contract PDF (without an SMS code) Create developer clients when creating projects Unlimited file size support for all project files (navigate to the "Files" section of a project) Improved behaviour of currency fields Ability to select all/deselect all recipients in email campaigns Various UI improvements Settlement Calculator Add your adjustments & vendor payment directions at the project level and have them automatically flow to each lot Make adjustments at the lot level Easily generate a PDF report for each lot Export all data to Excel Quickly share a link to the settlement adjustment report with all purchaser solicitors with just a few clicks Track the open rates of the settlement adjustment report Share Contract Share a contract PDF file with anyone, at any stage of the contracts progress No SMS code needed to download the PDF file Send to multiple recipients in a single process Create Developer Client From this version you no longer need to create your developer clients before adding a project - simply create your project and new developer client details in a single process. Select All/Deselect All Quickly "Select All" or "Deselect All" in your email campaign recipient lists